Our customer is a newly established company, based on solid experience in product development for decades in Japan, as well as supplying the premium specialty materials product lines in the United States for over 20 years. The company was founded in the SF Bay Area and has been in operations for just over a year, and is rapidly growing.
Under the supervision of the Manager of Operations, the Operations Coordinator will provide support within the multi - dimensional Operations Department. The Operations Coordinator will strive to ensure smooth operations in each of the key areas of the Operations Department, such as Accounting, Administration and HR.
Duties and responsibilities
Oversees the complete cycle of Accounts Payable (Process all incoming invoices for payments following established procedures.)
Maintains upkeep of our vendor account, ensuring all necessary and required information has been captured. (i.e. Form W-9 and W-8.)
Assists in the preparation of Form-1099.
Oversees the complete cycle of Accounts Receivable (Prints, sends, and files copies of sales invoices following established procedures. Prepares the customer account statements, and contacts customers regarding unpaid invoices).
Maintains upkeep of our customer account, ensuring that all required information is collected, such as sales tax exemption certificates.
Checks incoming designated emails for Accounts Payable and Accounts Receivable functions and provides necessary follow-up to respective inquiries.
Checks and collects incoming mail; processes check payments received.
Updates customer AR status daily by posting incoming checks, ACH, and wire payments into the accounting system.
Assists in the establishment and maintenance of the filing system for relevant operations functional areas, keeping in mind efficiency and compliance to necessary regulations.
Assists in the establishment of necessary equipment and office lease.
Assists in maintaining a sufficient inventory of office and kitchen supplies.
Assists in creating outgoing shipments when requested, using FedEx, USPS, or any other appropriate means.
Assists with the up-keep and maintenance of the office as required.
Provides assistance in other Operations functions as requested.
A college degree is preferred, with a minimum of 2-years of work experience in accounting.
A high school diploma with a minimum of 5-years of relevant work experience is required.
Great attention to detail and excellent oral and written communication skills required.
Experience using MS Office.
Experience using MS Dynamics GP is a plus.
Excellent organization and prioritization skills.
Ability to multi-task and willingness to work as a team.
Must be able to lift up to 20 lbs. occasionally.
Candidates applying for the position must be legally authorized to work in the US. Verification of employment eligibility will be required at the time of hire. Visa Sponsorship is not available for this position.